Job Details
Executive Assistant
Vail Health has become the world’s most advanced mountain healthcare system. Vail Health consists of an updated 520,000-square-foot, 56-bed hospital. This state-of-the-art facility provides exceptional care to all of our patients, with the most beautiful views in the area, located centrally in Vail. Learn more about Vail Health here.
This is a hybrid position - the incumbent will need to be able to come on site.
Ideal candidate will have healthcare industry experience or exposure.
About the opportunity:
Provide administrative support to designated Executives in Administration and any assigned project staff.
What you will do:
- Provide confidential administrative support to the appropriate Administrative staff.
- Record minutes for monthly Leadership meetings and other meetings as assigned.
- Oversee or assist as assigned the functioning and maintenance of office equipment, and inventory control of supplies and materials.
- Maintain the daily appointment calendars and tickler file; make travel and lodging arrangements as requested.
- Create and type correspondence, action items, reports, memorandums, special projects, and related materials as requested.
- Compose letters and memorandums from dictation, verbal direction or from knowledge of Medical Center's policy and procedures.
- Receive, handle, and transfer phone calls and messages promptly and courteously. Provide routine information to callers in accordance with Executives request and Vail Health's policy and procedures.
- Coordinate or assist Conference Center bookings for all departments with in Vail Health, including Shaw Conference room and Eagle Healthcare Center conference room.
- Meet requested deadlines as assigned.
- Role models the principles of a Just Culture and Organization Values.
- Perform other duties as assigned. Must be HIPAA compliant.
This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.
What you will need:
Experience:
- Five years of experience as an Executive Assistant preferred.
License(s):
- N/A
Certification(s):
- N/A
Computer / Typing:
- Must possess the computer skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc. Must type minimum of 70 wpm
Must have working knowledge of the English language, including reading, writing, and speaking English.
Education:
- N/A
Benefits at Vail Health (Full and Part Time) Include:
- Competitive Wages & Family Benefits:
- Competitive wages
- Parental leave (4 weeks paid)
- Housing programs
- Childcare reimbursement
- Comprehensive Health Benefits:
- Medical
- Dental
- Vision
- Educational Programs:
- Tuition Assistance
- Existing Student Loan Repayment
- Specialty Certification Reimbursement
- Annual Supplemental Educational Funds
- Paid Time Off:
- Up to five weeks in your first year of employment and continues to grow each year.
- Retirement & Supplemental Insurance:
- 403(b) Retirement plan with immediate matching
- Life insurance
- Short and long-term disability
- Recreation Benefits, Wellness & More:
- Up to $1,000 annual wellbeing reimbursement
- Recreation discounts
- Pet insurance
Pay is based upon relevant education and experience per hour.
Hourly Pay:
$29.16—$41.19 USD