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Payroll Manager

This search is being conducted by Peak Recruiting.  Please see below to contact Peak:

Michael Duggan –  Managing Partner | Executive Recruiter | Consultant

Voice & Text 720-262-8427 

 

Pay Range: Min: $38.84 Max: $72.12. Pay is based upon relevant education and experience.

POSITION PURPOSE:

Manages the payroll function at Vail Health. The Payroll manager is responsible for supervising staff and for all activities necessary to process payroll, including maintaining related records, depositing taxes and related reports, processing deductions, posting accounting transactions, and documenting procedures. This position oversees the payroll and scheduling aspects of HRIS implementations and upgrades, leverages a strategic awareness of industry trends and labor management needs to recommend the optimal system build, troubleshoots system and user issues and configures and repairs hardware.

ESSENTIAL JOB FUNCTIONS:

  1. Supervises Payroll staff and ensures the accuracy and timeliness of the biweekly and off-cycle payrolls and produces related payroll reports.  Reviews edit reports and balancing reports. Ensures direct deposits, paychecks and bank files are complete and accurate. Prepares and posts payroll related journal entries.
  2. Runs standard payroll reports and writes custom payroll reports and queries. Coordinates the interface of Kronos data into other software systems.
  3. Provides exceptional customer service and support to all users of Kronos including one-on-training and creation of user training and reference materials
  4. Researches payroll regulatory changes. Attends the appropriate education to ensure knowledge base is kept up to date. Monitors and reacts to changes in Internal Revenue Service requirements regarding payroll. Conducts staff training for changes in these requirements, and changes in the payroll processing software. Communicates with other departments and management of significant issues that require coordination between departments to ensure
  5. Balance the quarter and year-end payroll records for accuracy and completeness for w-2 purposes.
  6. Updates Payroll Policies and Procedures as needed when the environment or regulatory changes mandate.
  7. Consistently review work for process improvement
  8. Must be able to maintain employee trust and protect operations by keeping information confidential.
  9. Role models the principles of a Just Culture and Organizational Values.
  10. Perform other duties as assigned. Must be HIPAA compliant.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

MINIMUM QUALIFICATIONS: 

Minimum of five years payroll administrator and 4 years supervising performing similar job functions is required.

Experience:

  • Hospital payroll experience preferred
  • Must have strong knowledge and experience with (1) payroll policies and procedures, (2) federal and state payroll statutes, (3) payroll record keeping and reporting requirements and procedures, (4) bookkeeping and accounting including reviewing, posting, balancing and reconciling financial records.
  • Must be able to research and analyze regulatory updates and other information impacting the payroll system and to coordinate the implementation of required changes to Kronos.
  • Must be able to work independently to plan and prioritize own workload while maintaining exceptional accuracy within strict deadlines.
  • Must be able to work as part of a team with a strong sense of urgency, reliability, and flexibility
  • Must be able to maintain employee trust and protect operations by keeping information confidential.
  • Must have significant experience with basic methods and practices of software testing and implementation.

Education

  • Graduation from an accredited college or university, with an Bachelor’s degree or higher is required.
  • Accounting, Finance, Business, Economics or a related field of study is preferred.

Certification(s):

  • CCP designation preferred.

Computer / Typing:

  • Must have strong HRIS experience, preferably Kronos
  • Must have report writing experience with the ability to create queries and reports in Crystal or SQL
  • Must have advanced Microsoft Excel knowledge including the ability to create complex formulas such as VLOOKUP, Subtotals, etc.
  • Must be able to trouble shoot and mitigate issues related to time and attendance and payroll software and hardware.
  • Must be proficient in other Microsoft applications such as PowerPoint, Word and Outlook.
    - Must be proficient in 10-key.
  • Must possess, or be able to obtain within 90 days, the computer skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc.
  • Must possess, or be able to obtain within 90 days, the computer skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc. 

As a condition of employment, Vail Health requires COVID-19 vaccination of all clinical and non-clinical staff.

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