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Inventory Specialist II

To us, it's about living life to the fullest while serving our patients, teammates, neighbors and friends. We are dedicated and passionate in everything we do, seeking challenge and appreciating the routes that got us here. Whether our path is clinical or not, we all came to find balance and meaning in our lives within the work we are passionate about and the adventures we live.

Vail Health has become the world’s most advanced mountain healthcare system. Our updated 520,000-square-foot hospital opened in December 2020.  This state-of-the-art facility provides exceptional care to all of our patients, with the most beautiful views in the area, located centrally in Vail. 

Some roles may be based outside of our Colorado office (as stated in the Job Title). Roles based outside of our primary office can sit in any of the following states: AZ, CO, CT, DC, FL, GA, ID, IL, KS, MA, MD, MI, MN, NC, NJ, OH, OR, PA, SC, TN, TX, UT, VA, WA, and WI. Please only apply if you are able to live and work primarily in one of the states listed above. State locations and specifics are subject to change as our hiring requirements shift.

$2,500 Sign On Bonus Available! 

About the opportunity:

Stocking Pyxis machines/satellite storage located in OR areas Generates and receives orders for OR Supply Areas as defined. Pulls supplies for OR cases. Provides in depth knowledge of ORCORE supplies as it relates to case and physician preference.

What you will do:

  1. Performs inventory control activities to provide medical supplies in a timely, efficient, and cost-effective manner for assigned perpetual inventories in accordance with professional standards and established internal procedures.
  2. Determines and establishes proper storage methods, signage, and stock locations based on turnover, environmental factors, process efficiency, and physical layout of facilities.
  3. Acts as subject matter expert for supply readiness for multiple supply storage areas.
  4. Examines and inspects stock items for wear, defects, and expiration. Monitors for low stock and stock out situations and identifies potential supply availability issues, reporting to supervisor as appropriate.
  5. Uses materials management information systems to accurately load and unload supply tracking devices at point of use.
  6. Performs routine and comprehensive spot checks of on-hand inventory in assigned supply locations to identify and resolve any potential supply availability issues.
  7. Performs activities for addressing back-orders, stock-outs, substitutes, trials, conversions, and recalls. Conducts cycle counts of inventories in accordance with professional standards and established internal procedures and assists with physical inventories twice per year.
  8. Generates surgical schedule reports from electronic medical records systems and pulls from inventory and makes ready for immediate use soft goods and supplies for medical procedures accurately using system-generated pick list.
  9. Prepares supplies on case carts for add-on surgical cases on a demand basis.
  10. Forecasts future supply demand and communicates with clinical teams, supervisor, and buyers to ensure supply readiness in advance of scheduled procedures.
  11. Collaborates with the Supervisor and clinical staff regarding schedule changes and supply needs above standard set stock levels.
  12. Act as subject matter expert on physician preference for surgery supplies. Provides in-depth knowledge of procedure-specific supplies as it relates to case and physician preferences, and coordinates with clinical staff in patient care areas to locate supplies during surgery.  As needed, obtains and delivers additional supplies before or during procedures.
  13. Provides customer service that improves the patient experience.
  14. Identifies ways to improve work processes, communication, and improve customer satisfaction and builds relationships to promote a collaborative environment.
  15. Maintains neat and orderly supply storage areas in the perioperative environment.
  16. Demonstrates advanced competence in accessing information and performing complex analytical tasks. Assists with routine documentation and reporting of metrics and Key Performance Indicators and supply use statistics as directed by supervisor.
  17. Seeks opportunities to expand learning with a focus on continuous process improvement and lean processes.
  18. Maintains familiarity with all applicable safety and regulatory requirements and the rules, policies, laws and guidelines that impact the industry to include Joint Commission standards and Infection Prevention guidelines.
  19. Has proficiency in human allograft tissue management and follows applicable regulatory requirements regarding tissue receipt, in-processing, handling, and inventory tracking.
  20. Role models the principles of a Just Culture and Organizational Values.
  21. Perform other duties as assigned. Must be HIPAA compliant.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

What you will need:


  • One year of experience in Healthcare, Supply Chain or Materials Management required.
  • Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
  • Must have working knowledge of the English language, including reading, writing, and speaking English.


  • Current, valid driver's license and ability to pass Vail Health's Department of Motor Vehicle Report criteria required.


  • N/A

Computer / Typing:

  • Must possess, or be able to obtain within 90 days, the computer skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc.


  • N/A
Pay is based upon relevant education and experience. 
Pay Range:
$21.32$25.27 USD



Benefits at Vail Health 

  • Competitive Wages & Family Benefits:
    • Competitive wages
    • Parental leave (4 weeks paid)
    • Housing programs
    • Childcare reimbursement 
  • Comprehensive Health Benefits: 
    • Medical
    • Dental 
    • Vision
  • Educational Programs: 
    • Tuition Assistance 
    • Existing Student Loan Repayment
    • Specialty Certification Reimbursement
    • Annual Supplemental Educational Funds
  • Paid Time Off:
    • Roughly five weeks in your first year of employment and continues to grow each year.
  • Retirement & Supplemental Insurance:
    • 403(b) Retirement plan with immediate matching 
    • Life insurance
    • Short and long-term disability
  • Recreation Benefits, Wellness & More:
    • $1,000 annual wellbeing reimbursement
    • Recreation discounts
    • Pet insurance
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